Policies
Data Management and Retention Policy
In the process of conducting Fleet business, Pegasus Fleet collects various types of user data for all visitors, registered members, and banned members. They type of data collected, and how it is stored, is detailed below.
Pegasus Fleet records the following information about any visitor:
Web Browser (from UserAgent string) - saved as an anonymized statistic
Operating System (from UserAgent string) - saved as an anonymized statistic
IP Address (from connection data) - saved in session cookie for the purposes of session management
Server Logs record the UserAgent string and IP Address of all visitors for the purposes of diagnosing technical problems with Fleet services. Server access logs may also be used to ban an individual found to be acting inappropriately with Fleet services, including but not limited to violating the rules of the Fleet, placing an undue burden on Fleet services, or violating applicable laws ("Inappropriate Use")
Google Analytics additionally records a range of data about users via a script included on the Pegasus Fleet website to enable the Fleet to analyze the effectiveness of Fleet services. Specific information on this recorded data can be obtained from Google Analytics, and is not controlled by Pegasus Fleet.
Pegasus Fleet records the following information on logged-in users, Fleet members, and Fleet applicants:
Username. A pseudonym can be provided in place of a real name. Defaults to the name of the first character added under the user’s email address on the main site; is set manually by users when registering on the forums or wiki. The username is used to assist in identifying users on the sites, and is displayed next to forum posts and on wiki edit logs. Users can update their username via the relevant user profile pages.
Email Address. Provided either by the user on registration or by the sim CO when adding users who have signed-up via a Pegasus Fleet sim website directly. Users have control over updating their email address on their user account, but require Webmaster support to update or remove some historical records of email addresses in the database. Email addresses are used to facilitate communications with the user about fleet or sim-related matters.
Month and Day of Birth. Not collected by default. Users may choose if they wish to provide this information and have control to reset it. Birth year is not collected.
Instant Messenger Details. Optionally provided by user when submitting an application. Requires Webmaster support to remove from previous application records. This information may be used by sim cos and fleet staff members when contacting users about their application.
Age. Requires Webmaster to remove it from the database for each application submitted. This is used to ensure that users meet the minimum age requirements for the fleet and for the sim they are applying to join.
Pegasus Fleet records the following information for banned users to enable the Fleet to ensure that the ban is enforceable.
IP Address - optional, manually entered by staff member issuing the ban
Email Address - optional, manually entered by staff member issuing the ban, or automatically by system for 90-day command cool-down bans.
Pegasus Fleet retains collected data permanently, or until it is manually deleted, with the following exception:
Server logs only retain the last seven (7) days of data.
All visitors, members, and other users of the Pegasus Fleet site are entitled to access of their, and only their, personal data. Users who wish to see what data has been collected and stored on them can do so by contacting the Pegasus Fleet Webmaster at webmaster@pegasusfleet.net. Users should provide the search terms for the data they are requesting (i.e. email address and/or IP address) to improve the response time of the request. Data collected by Google Analytics is aggregated and anonymized, and is not accessible by Pegasus Fleet in any way that can be associated with individual users.
Personal data collected by the Fleet is only shared within Pegasus Fleet for the purpose of conducting Fleet business. Data is shared in the following ways:
User email addresses are visible to the commanding officer of any sim of which that user is a member and of any sim of which the user has applied, and to Fleet staff members with appropriate IFS privileges for the purpose of Fleet administration.
Crew email addresses are visible in sim monthly reports submitted to Fleet staff
Email addresses of users who nominate another user for an award is recorded against that nomination and is available only to Fleet staff.
IFS usernames, or character name if not changed from the default, is visible to Fleet staff and website administrators.
Wiki and Forum usernames are publicly visible and used to attribute wiki edits and/or forum posts to that user.
User IP addresses are visible to server administrators
User name, age, email address, and instant messenger details, if provided, are visible to recipients of any application submitted through the Pegasus Fleet site.
Banned user IP and/or email addresses are visible as public information
Users of the Pegasus Fleet site have the right to request deletion of personal data from the Pegasus Fleet database. Such requests should be made to the Pegasus Fleet Webmaster (webmaster@pegasusfleet.net).